Understanding the SAP License Audit

SAP System Measurement

The measurement program is used exclusively by SAP to determine the number of users and the utilized units of SAP products. The SAP auditor will request for reports to be extracted from your Production and Development System to be submitted via email to assess your license audit compliance. The audit results will serve as official documentation of an organization’s license usage. Any potential discrepancies may require corrective action that usually results in an unplanned investment.

At OGIS Philippines, Inc., we offer SAP License Compliance Assistance to help businesses navigate complex compliance requirements with ease.

Our team will help you understand the proper use and management of your licenses to ensure that your organization remains

• fully compliant with SAP’s licensing policies,
• reduced the license audit risks and
• optimizing your licensing investment through proper use

With our expertise, we can help you prepare your system and take control of the SAP License Audit to avoid common pitfalls that lead to compliance issues.

Some of the most common breaches of SAP contracts include:

• Creating more users than entitled
• Incorrect classification of user types
• Overuse of SAP engines measured via self-declaration
• Multiple logins or shared user IDs
• Test users created in the Production system
• Connecting third-party applications to SAP without a proper license
• Deleting/expiring users before the audit and reassigning them after

By working with our team, you can avoid non-compliance situations and save on potential cost implications resulting from an audit. Our ultimate goal is to assist you in making the license audit process as clear, efficient, and painless as possible by providing pre-check services and expert guidance. Whether you need pre-audit assessments, compliance strategy planning, or expert guidance, we provide tailored solutions to safeguard your business against potential audit risk. 

These are the two (2) things that an SAP auditor is looking for in your system:

• The number of licenses purchased should match the number and user type of licenses created and used in your SAP Production System.

• There should be no sharing of licenses. This means that all SAP users should have a valid license, and the user type should accurately reflect the transactions they are using in an SAP system.

Partner with us to Safeguard Your Business

The SAP License audit doesn’t have to be that scary (or another better word?) and complicated.  A better understanding of how the audit process works will enable you to prepare your system long before the actual audit schedule.  Ensuring compliance with the SAP licensing rules is very critical to avoiding unnecessary costs. Thus, being guided by professionals who fully understand the intricate details of the audit process is the key. With nearly 20 years of experience, OGIS Philippines, Inc. fully understands:

• SAP’s system measurement tools and how they work
• The legal aspects of an SAP contract
• How to proactively address compliance risks before an audit